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Vendor Rules

These rules have been revised for the 2017 season. 4.28.2017

Rules for Wellington Farmers Market, Inc.


The Wellington Farmers' Market is intended to provide healthy, fresh produce and other assorted nutritional non-commercial foods to the residents of, and visitors to, the community and surrounding area. Both small and large vendors of produce and non-commercial food items will find a supportive outlet for the sale of their goods. Non-food vendors will also be allowed based on space availability. The Market will encourage commerce, entertainment and trade in downtown Wellington while benefiting the Eagles After Hours program at Wellington Middle School.

MARKET RULES


(IMPORTANT: Please read and sign the Market application. Return it, with your processing fee, to the Market Manager.
Your signature indicates that you have read, understand, and agree with the rules.)



VENDOR EQUIPMENT AND SUPPLIES
Each vendor is responsible for providing and removing any and all equipment and supplies he or she requires to do business on the Market site. This includes signs, tables, chairs, products, and equipment utilized for clean-up purposes.

SIGNS
All signs must remain within the allotted vendor's exhibit space and must not block traffic or pedestrian ingress or egress, or interfere with other vendors' display or views.

MARKET LOCATION
The Market will be held at the northwest corner of Centennial Park (Harrison Ave and 3rd Street) in Wellington, CO. Booths will be on the grass in the park leaving the street and sidewalks clear for pedestrians, vehicle traffic and parking.

BOOTH SPACE
Vendors will get a first come first served place to set up. There will be no maps this year, so make sure you get there early to get the spot you want!  Market management reserves the right to assign and locate all vendors as needed.

HOURS OF OPERATION
The Market shall operate every Saturday. Market hours are 9:30am-1:30pm. All vendors must remain at the Market site until closing unless discussed and approved by Market Manager, and must vacate the Market site within an hour of closing. The Market season runs from the first week of June through the fourth week in October, unless clearly stated by Market Manager.

SET-UP, CLEAN-UP, AND BREAKDOWN
Set-up starts one hour prior to market open and must be completed by market open. Vendors may park along street closest to their booth space but are encouraged to move their vehicles before market start to allow for customer parking. Vendors are responsible for removing all garbage from their stall space area. Stall spaces are to be left in the same condition as when rented. Breakdown starts at market close and must be completed, and stalls vacated, within one hour of market close.

VEHICLES AND PRODUCT DISPLAY
Vehicles shall not be utilized as a display or dispensing area for Market goods unless it is a refrigerated unit for perishable items in which your stall will be located along the street. No vehicles shall be allowed access to the park grounds and/or grass. No vehicle may remain running during Market hours other than for purposes of refrigeration of product. The use of canopies, awning and sun-umbrellas are encouraged. However, no staking into the grass shall be permitted to prevent sprinkler system damage. All canopies, awnings, and sun-umbrellas must be anchored using an above-ground method such as sand bags, water containers, etc. on at least 3 corners.

PERMITTED MARKET ITEMS

Fresh produce, plant items, flowers, baked goods, jellies, jams, preserves, meat and other food items may be sold with primary emphasis on unprocessed, farm-based foods. Hand-made items such as clothing, quilts, crafts, etc. may be permitted on a space-available basis at the discretion of the Market Manager. The Market Manager will resolve any doubt as to the suitability of an item. No soliciting or political or religious activities shall be permitted within the Market area. Displays of public interest, such as nutritional, health or consumer information, may be displayed with the permission of the Market Manager. All products must be sold, displayed and stored from a surface above the ground. All vendors must utilize tables, shelves, cases or other structures for these purposes.

The sale and/or sampling of alcoholic beverages will not be permitted at the market.  Live animal sales will not be permitted at the market.

FEES
Stall spaces are twelve-foot x ten-foot (12'x10'). WEekly booth fees are $5 per market or $75 for full-season paid in advance of the first market day.

No electricity will be available on-site for spaces. There is a $10 processing fee for the season that all vendors must turn in with their initial application by April 8th for full-season registration and vendors requiring Health Department approval. Weekly registrations are subject to a waiting period up to 10 business days before being allowed to participate in a Market Day (depending on paperwork requirements). Weekly registration fees will be collected within the last hour each Market day excluding pre-paid full-season vendors. No reimbursement will be made for fees paid if a vendor decides to no longer participate at the Market. The Market Manager shall consider
reimbursement in case of illness or death. Vendors who register for a given week but are no-shows shall be allowed one excused absence for any reason. A second registered no-show may result in action taken by the Market Manager such as refusing to allow that vendor to participate in the Market for the remainder of the season. The market will operate rain or shine all season. Weekly fees shall be waived for members of the Wellington Senior Center and Wellington Students under 18 who wish to sell at the Market. Wellington Senior Center and Students will pay a one-time $5 processing fee.

INCLEMENT WEATHER PROCEDURES
In the case of inclement weather, the Wellington Farmers Market will continue business as usual. Only in the case of weather as a direct danger to the market, the Market Manager shall make the call to shut down.

MISCELLANEOUS
Generally speaking, vendors are responsible for collecting and remitting their own sales tax. Vendors are responsible for all permits required by Colorado or local County to sell their products. The sale or consumption of alcoholic beverages on the market site is prohibited. All rules may be revised by the decision of the Market Board.

ENFORCEMENT OF RULES
The Market Manager is responsible for enforcing the Market rules. Possible violations will be discussed and resolution attempted. Vendors selling prohibited items will be asked to remove those items from sale or leave the Market. Unresolved problems will be referred to the Market Board. Continued violations will result in being banned from the Market with no reimbursement of fees paid. Any vendor challenging another vendor's product's legitimacy or conduct must file a written complaint with the Market Manager, giving the name of the vendor and the product or situation they feel may not be in compliance with Market policies. The complainant must date and sign their name to the complaint and the Market Manager will attempt resolution. If resolution is not possible, the complaint will be referred to the Market Board.

INSURANCE
Vendors are encouraged to consider obtaining individual liability insurance for products sold. The Market will obtain liability insurance for the site itself.